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Invoicing software has become an essential solution for any business owner. Its use is necessary to keep computerized accounts. It also facilitates the management of cash receipts as part of the payment for a service. In some cases, the use of this tool is tacitly made mandatory by law. However, despite this constraint, this approach will be beneficial for the structure.
Billing software: what is it?
This tool was mainly designed to issue invoices that comply with the standards in force. It integrates many features to allow its user to easily create, edit and manage these documents. However, it can also be used for:
- Creation of quotes
- Commercial management of activities.
Current software does indeed borrow some functions from traditional CRMs. Enough to help a business owner or a self-employed person to assess the commercial performance of his establishment.
This billing software for small businesses is also essential for keeping computerized accounts. Without this tool, it is difficult to produce the essential parts to justify each recipe perceived by the structure. Moreover, it automatically adds all the mandatory information required by the tax authorities, which will prevent the principal concerned from many inconveniences in the event of a tax audit.
Who is affected by the invoicing software?
No legislative text expressly obliges companies or self-employed workers to acquire such a computer tool. The legal provisions only force many players to keep track of the transactions carried out.
The regulations allow entrepreneurs and managers to produce invoices in paper format. For this, nothing prevents them from using a:
- Simple Excel spreadsheet
- Another more rudimentary tool.
That said, advanced billing software has gradually established itself in the market due to its convenience.
Still, Article 222 of the Macron law requires companies to acquire technical and operational means for the production of dematerialized invoices. This text, which kicks off electronic invoicing, tacitly makes the use of a dedicated invoicing tool compulsory.
You should know that a dematerialized invoice meets many specific standards, especially in terms of:
- Electronic signature
- Timestamp
The company in question must put a marker on these documents that distinguishes it from other establishments. To meet this new requirement, it will therefore be necessary to have suitable billing software for small businesses from a certified publisher.
Apart from the requirements for paperless invoices, business leaders must not lose sight of the measures taken by the tax administration to fight against VAT fraud. In fact, since 2018, structures subject to VAT have been required to acquire approved cash register software.
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